SWINDON SCHOOL OF GYMNASTICS PRIVACY POLICY

Here at Swindon School of Gymnastics we take your privacy seriously and we will ensure all your personal information is kept secure.
With our team of Volunteer coaches, we provide gymnastic activities and are registered with both British Gymnastics and South West Gymnastics, they govern the sport of gymnastics and offer competitions and events in which we can participate.
How we use the information we hold about you
We need to process information about you or your child for the following reasons:
• Contractual purposes To provide the gymnastics activity your child/you participate in, to communicate with you about this activity, to communicate changes to our terms and conditions and to process payments (if relevant).

• Legitimate interests To meet the legitimate aims of Swindon School of Gymnastics and ensure that all gymnasts are well supported and safe whilst participating in gymnastics. This includes:

Carrying out any relevant risk assessments:
Some individuals may have a medical condition and may be a risk or be harmed, from participating in gymnastics. It is vital that you share any relevant medical information. We will ask for your agreement to undertake any appropriate assessments.

Identifying any reasonable adjustments and adaptations to support inclusion:
If you or your child has a disability or any special needs, we will review the information you have provided to help us identify any actions we can take to support their inclusion in gymnastics. We may need to ask you for more information to help us in this process.

Responding to any comments, questions or complaints you may send us.

Maintaining class attendance records and contact details for emergency purposes.

Filming and taking photos for coaching purposes and/or to promote the club on our website, club social media account and in communications. All film and photos of children will only be published in line with our safeguarding policy. You have the right to object to any of the above uses of your information by contacting us directly.

• Legal reasons To comply with applicable laws and protect legitimate club interests and legal rights. This includes, but, is not limited to the use of your information relating to legal claims and compliance and regulatory activity.

• Marketing With your consent, we may send you information by email, SMS or via social media about club news, activities, products and opportunities that we think will be of interest to you. You
can ask us to stop sending you this information at any point by email to Swindonschoolofgymnastics@hotmail.com.

Information Sharing

We will not share your information with any other organisations except with your consent or in exceptional/emergency circumstances where we believe that the sharing of information about you is vital to protect you, your child or another person.

If you/your child want to enter a competition provided by an external organisation, we will, with your agreement, share the required information to enter the event, usually your name, date of birth, gender and BG number. Most competitions are large events and there is likely to be photographers and people filming.

Individual rights You have the right to see the personal information we hold about you. You can contact us at any time to view/amend/delete the information we hold about you on our system. You can request a copy of any other information we hold on you/your child by writing to us. Its is parents/your responsibility to keep us informed of any changes to the personal information we hold.

If we do hold other information about you, you can ask us to delete it or correct any inaccuracies. We will either make the requested amendments, if this is not possible we will provide an explanation as to why we are not making changes.

If you leave our club, you can amend your British Gymnastics membership by logging into ‘My Account’. If you do this, the information you have provided will be archived for 60 days. During this period, you can transfer your information to another club. After this period, the information you have provided will be deleted, except where there is a legitimate and lawful reason to continue to hold your data. In the absence of a legitimate and lawful reason to retain any other information we hold about you, this will be deleted after 12 months, unless you re-join the club within that period.

Changes to the privacy notice

At Swindon School of Gymnastics, we keep our privacy notices under regular review. This privacy notice was last updated on March 25th, 2018.